Full Service Meeting & Event Planning:
We serve as an extension of your department. This starts with an initial consultation that will detail your meeting & event needs so we understand overall goals & objectives, attendee demographics / expected learner outcomes, budgets, event history and key components that will assure success. We offer the following services:
We serve as an extension of your department. This starts with an initial consultation that will detail your meeting & event needs so we understand overall goals & objectives, attendee demographics / expected learner outcomes, budgets, event history and key components that will assure success. We offer the following services:
- Provide Meeting Management Consultation
- Development detailed meeting management production schedule up to 60 months prior to convention
- Contract Negotiations: Hotels, security, audiovisual, decorator, entertainment, official airline, official car rental
- Develop and monitor detailed meeting budgets
- Conduct national and international facility/site research
- Conduct Site Inspections and produce detailed report of city, airport, convention center and hotels
- Provide On-Site Meeting Management with appropriate staffing ratios
- Assist in establishing convention fees, policies, procedures and record keeping
- Crisis Prevention: Develop Safety & Security policies, Crisis Management, Insurance, liquor liability and music license
- Arrange for message center and information desk
- Supervise, motivate and train convention volunteers and oversee suppliers
- Coordinate speaker's fees, honorarium, expense reimbursements and biographies
- Coordinate events with Destination Management Companies
- Manage all on-site logistics: room set ups, AV, Food & Beverage, golf tournament and off site events
- Interface with hotel contacts and provide "resume" of your meeting
- Coordinate VIP special services (i.e. Meet & Greet and Turn Down Services)
- Conduct meeting evaluation, account review and budget reconciliation
- Prepare Group History Report and Recap Reports